Blairstone Forest

BFCA Board of Directors Meeting Minutes

6:00 P.M. Thursday, June 7 2018

Jack McLean Community Center Meeting Room

Call to Order: 6 p.m.

Introduction of all present: 

                Board Members: Llona Geiger, Fred Willes

                Officers: Treasurer: Karen Willes   Secretary: Margaret Stephens

                Committee Chairs:  Grounds Chair: Tracie Priest, Crime Watch: Frank Roycraft

                Members:  Bill Walter, Virginia Sasser, Sue Dinges, Lynda Davis, Mary Marotta, Ranelle Christie, Keith Tucker

Old Business:

                The minutes of the April 5, 2018 meeting were unanimously approved via email on April 6, 2018

New Business:

o   Fencing ordered on Brookside – yellow house.  Starts Monday June 11

o   Back dues on 1746 Silverwood of $12,000 should be coming into BFCA

o   Research on grants from myFreshFlorida.com, an agricultural project,  to help with forest and getting rid of invasive plants.  A grant can be up to $10,000.

o   No results from beaver trapping

o   AAA coming out Monday-Tuesday to remove 39 beaver-damaged trees

o   Pond Contract renewal?

o   ACC request to build fence on common area denied by the Board – unanimously

o   Urban Forester advice – we are in transitional phase and could look ugly for 5 years. We need tree management.  For example: remove the small trees to save the big ones when they are intruding.

o   A special Board-Attorney meeting is scheduled for  Wednesday, June 27th.  After inquires this was explained that this is a closed meeting and only the Directors and Attorney can attend.  The results will be shared with the homeowners.

o   Treasurer’s Report (Karen Willes):  Click here for the complete Treasurer’s Report 

o   Grounds Committee (Tracie Priest):

• Water is on in front planter
• Added ferns to planter
• Click here for Grounds Committee Guidelines

o   Crime Watch (Frank Roycraft);

• Sent e-mail to block captains to get updated contact information and suggestions.

o   ACC (Fern Senra provided below updates – not at meeting)

• 1755 Silverwood Drive.  Request to widen front porch steps.  Request was approved
• 1688 Silverwood Drive.  Request to build small wooden fence off the front porch to the corner of the house.  Request still in process (awaiting a visual of the fence from the homeowner).
• 1671 Silverwood Drive.  Request to expand deck and put up a fence in the backyard.  Request to expand deck was approved.  A revised request for the fence (that would NOT go into the easement) is still under review/in process.
• 1670 Silverwood Drive.  Request to take up wooden walkway to front door and replace with stepping stones.  Request was approved.

o   Protection of Remaining Trees:

• Directors will vote on investing in remaining trees and protection against beavers.

o   Pond Path Improvements (Fred Willes)

• Preliminary report from Magnolia Engineering suggests that no permits are required to do a boardwalk instead of path. Other suggestions that include adding large rocks and digging the bank out look unfeasible.   The engineering firm, Magnolia Engineering, is yet to make their final report.

o   Association Management Company

• Our current Association Manager resigned abruptly May 4th but will stay on until July 31. 
• New Mgmt. Company is needed and new bookkeeper. 
• The Board and lawyer are looking at dates to meet to discuss new company recommendations and scope.  Llona suggests the new company inspects the neighborhood for ACC violations regularly.

o   Respect for Covenants

• Many violations are reported at meeting.  Llona suggests that we work on more enforcement of the covenants, coordinating with the lawyer and new management company.

Members Discussion

o   Tracie inquired about the double-lot-dues issue.  Fred indicated it looks harder to change this than originally thought.

o   Click here for a complete list of director votes recorded since April 5 Board of Directors Meeting 

o   Mary reported a neighbor with a boat used for oysters that smells horrific and has a long history of ACC violations parking non-moving vehicles in the driveway.

o   Bill Walter requested copies of every e-mail between board members since February 1.  Llona Geiger said she would provide those.

Meeting Adjourned 7:50 pm

The next scheduled meeting of the BFCA Board of Directors is at 6:00 p.m. on Thursday, August 2, 2018 at the Hilaman Golf Course meeting room at 2737 Blair Stone Road.