2021JuneMinutes

BFCA teleconference meeting on Tuesday, June 8, 2021

Frank Roycraft, President; Tracie Priest, Vice President; Ansel Bubel, Director.

Margaret Stephens, Secretary; John McEachern, Treasurer. Association Members — Mike McCrea, Mario Lopez, Maritza Mousa, Dawn Aguero, Karen Willes, Llona Geiger, Jaime Kimbrel, KK Litchford, Jill Harper, Debbie Taggert. TPAM representatives – Cindy Hoogerheyde, Representative.

Meeting was called to order at 6:08 pm.

President’s Report – Frank Roycraft

Frank welcomed all to the call and recognized that there is a lot to discuss. We will try to keep to the agenda and if we cannot complete the meeting in a reasonable amount of time, we can meet again next week. The Board is looking into extra wind coverage insurance and providing a way to volunteer on our web site.

Treasurer’s Report – John McEachern

John reported that TPAM is doing a good job, and everything is in order. Llona asked for information on income vs expense and dues collection status. She stated this information is especially useful and that the by-laws requires that the Board must share this information with homeowners. Mike displayed a few extracted reports from TPAM (linked below). John said he was not going to produce the over/under budget report that the former treasurers maintained. It is John’s understanding, from the former treasurer, that the report was redundant and a duplication of effort. John stressed that TPAM provides the Board the necessary reports every month. After a lengthy discussion, Llona suggested we table this topic and move on.

Click here for the Balance Sheet effective May 2021

Click here for the YTD Income Statement

ACC Report – (Frank on behalf of Bill Walter)

Frank provided that the recent ACC requests as:

1740 Nestlewood Lane…replace deck and fencing for portion of back yard.
1733 Nestlewood Lane…extend existing walkway, add white gravel to the right side of the house, paint the walkway, install drains to both side of the driveway.
1753 Brookside Blvd…house painting
1685 Silverwood Drive…stain both front and back porches a slightly darker color

Karen Willes asked why it took so long for a reply to their roof replacement request. Karen said they lost a week and received no response which is an issue when the quote is only good for a short time. Frank said they will look at the response time. Llona added that if the shingles color is the same, an ACC request is not needed.

Tree Removal Requests:

Community property behind 1718 and 1716 Brookside Drive

1716 Brookside Blvd
1752 Harvest Place
1740 Nestlewood Lane
1683 Silverwood Dr.
1685 Silverwood Dr.
1670 Silverwood Dr.
1685 Silverwood Dr.
1667 Silverwood Dr.

Grounds Report (Sylvia Ramos and Tracie Priest)

Sylvia reported that the erosion is getting worse around the pond. After researching, Sylvia suggested planting Liriope as it can tolerate shade. Tracie added that the order for a grid to help with the path erosion was approved. She will experiment, at first, and add mulch on top. Tracie said that there has been an initiative and results by a fellow resident and helpers to mark and remove invasives around the pond specifically Popcorn Trees and Coral Ardesia. Mike asked how much money was spent on the grid. Tracie said $133. Tracie contributed information on beaver activity. She found a new guy that only charges $150 to set up and $100 per beaver caught. We were previously paying $3000 per month on contract. Tracie asked for anyone to report beaver activity and/or damage as soon as they can.

Pond Report (Ansel Bubel)

Ansel introduced himself. He works at DEP and is interested with the pond and algae issues. Ansel worked on the following proposal for addressing pond health.

Pond Remediation Proposed Plan

Objectives

Repair beaver damage to the vegetation and shoreline
Address ongoing water quality issues related algal blooms.
Maintain and improve the pond path, bridges, gazebo, and other infrastructure.

Phase I

Plant native vegetation to augment the existing riparian buffer.
Purchase native trees and shrubs to plant including bald cypress, southern wax myrtle, etc.
Manage invasive species around the pond.
Modify landscaping contract to maintain a vegetated buffer around the pond.
Conduct an education campaign for homeowners along the pond stressing the importance of limiting or avoiding fertilizer use.
Conduct pilot project for physically removing mats of filamentous algae.
Develop in-lake nutrient removal approaches.
Scope out aeration system

Phase II

Initiate quarterly water quality testing.
Evaluate the spillover culvert to determine whether a modification is necessary.
Contract out the construction of an aeration system.

Debbie Taggart shared that that there was a previous pond committee for 18 years and at one point, drained the pond in working with Dr. Sean McGlen (who had issues with the Board and resigned). Debbie offered historical pond documentation to share with Ansel. Ansel proposed creating a pond committee. Tracie seconded and the vote was unanimous. Ansel asked if there were any questions on the Pond Remediation Plan. Mike asked if the Board was going to replace the Lake Doctors, our current vendor on monitoring the pond. Ansel proposed we give his plan a chance first. The raw materials are cheap. Frank added this contract expires July 1 and that no vote was necessary. John reminded all that the new pond committee/plan will need financial resources, documented and liability issues addressed.

Meeting was adjourned at 7:32 pm.