2018AugustDirectorsMinutes

BFCA Board of Directors Meeting Minutes

6:00 P.M. Thursday, August 2 2018

Jack McLean Community Center Meeting Room

Call to Order: 6 p.m.

Attendance:

Board Members: Llona Geiger, Fred Willes, Ben Clark

Officers: Treasurer: Karen Willes Secretary: Margaret Stephens

Committee Chairs: Grounds Chair: Tracie Priest, Crime Watch: Frank Roycraft

Members:

Bill Walter, Sue Dinges, Lynda Davis, Charlotte Hicks, Sylvia Ramos, Virginia Sasser, Maria Harageones, Mary Marotta

Old Business:

The minutes of the June 7, 2018 meeting were unanimously approved via email on June 10, 2018

New Business:

President’s Report – Llona Geiger

Thanks and appreciation was extended to Karen Willes with a bouquet of flowers. Karen resigned as Treasurer effective July 31.

The Board has worked on developing the services of a new management company, using Kelly’s as a basis. The board-developed categories of service are:

Restrictive Covenant Support
Meetings and Elections
Accounting and Financial Services
Maintenance and Repairs

Criteria was sent to 4 companies that include:

Must be one-stop shops (doing everything we need done)
Must be local
Must understand the needs of neighborhoods like ours (versus condos)

Bids were received from each and, after more research, the contract awarded to Total Professional Management (TPAM). This contract started on August 1, 2018. Currently TPAM and the Board are working on transition and ramping up the TPAM services.

Trees were wrapped in the common area to protect from the beavers at a cost of $36 per tree. The lawn service has been directed to weed-whack around pond until improvements can be made.

Llona has met with Stan Rosenthal and Sam Hand on invasive grant (Longleaf Pine Landowner Incentive Program) but another dead end like the grant from USDA. Stan suggested pursuing making the forest a conservation easement and reinforced the idea that beavers with be continual maintenance.

Treasurer’s Report – Karen Willes

Click here for the complete financial report

ACC Report – Fern Senra

2772 Red Maple Ridge: Request for new front and side doors. STATUS: Request was approved.
1688 Silverwood Drive: Request for backyard fence. STATUS: Request was approved
1671 Silverwood Drive: Request for backyard fence (this was a revised request based on a previous denial that extended beyond the property line). STATUS: Request was approved

Grounds Keeping – Tracie Priest

Propose no path improvement until home owners bordering the pond improve run off problems by planting more vegetation like grass. Tracie brought pictures to illustrate.
Propose new lawn care management contract. Capital City Lawn Care hasn’t updated contract since 2009 and is only working on the front.
Tracie reported that the culverts are getting blocked again and need to be cleared out every year.

Crime Watch – Frank Roycraft

Frank reported that the Crime Watch is moving forward and he has been exchanging ideas with Bill Walter and Jim Brock (former head of Crime Watch).
A request will come to the Board to fund a custom BFCA Crime Watch brochure.
Frank plans to organize maybe a few other people to help go door to door and engage with the residents and get updates. Charlotte Hicks volunteered to help.
Tracie Priest suggested registering in the Citizenship’s Academy (driving around with police) for any homeowners interested.

Discussion of Issues by Board and Association Members

Nomination Committee – Llona Geiger

Llona asked Sue Dinges if she would chair the nomination committee for the 2019 Board Members. Fred offered to provide information to Sue.

Respect for Covenants – Llona Geiger

It was stated that, with the new management company and new methods of enforcement, maybe we can make some progress on our long term goal of improving curb appeal. In discussions with Kelly, the attorney and TPAM Llona provided the below Version 1 Board approved (2-1) covenants enforcement plan. Fred provided alternative versions 2 and 3. Below are the links to all three versions:

Pond Path – Fred Willes

North Florida Management’s feedback on a possible boardwalk was that it was impractical with all the dips etc. and might require permitting. The island is hopeless – solution was to put giant rocks and back hoe with possibility of 7 permits required. The most reasonable solution is to plant low grass and shrubbery to help with erosion.

Board Contention – Bill Walter

Bill expressed concern and dismay after reviewing the e-mails between Board Members. He shared that there were insults and extreme contention between board members that will only serve to prevent others from volunteering. Other members at the meeting also commented on this friction.

Board Votes Since June 7 Meeting

6/10/2018 Voted to approve the June Minutes: Unanimous – Yes

7/06/2018 Voted to wrap beaver trees: Clark & Geiger – Yes, Willes – No

7/12/2018 Voted to accept TPAM’s contract: Unanimous – Yes

7/16/2018 Voted to select Ben Clark as Treasurer: Geiger & Willes – Yes, Clark – Abstained

8/02/2018 Voted to pursue wrapping trees near Brookside ditch: Unanimous – Yes

8/02/2018 Voted to proceed with new system of enforcing covenants: Geiger & Clark – Yes, Willes – No

Meeting Adjourned 7:43 pm

The next scheduled meeting of the BFCA Board of Directors is at 6:00 p.m. on Thursday, October 4, 2018 at the Hilaman Golf Course meeting room at 2737 Blair Stone Road.